E-Kosh TDS

E KOSH TECH SOLUTIONS is committed to protecting the privacy and security of the data handled through the E-KOSH TDS portal. This policy explains how we collect, use, and safeguard information provided by Drawing and Disbursing Officers (DDOs) and their respective departments.

1. DATA WE COLLECT

To provide our services, we collect two categories of information:

A. DDO / Administrative Data

Identity Info: DDO Name, Designation, PAN, and Date of Birth.
Office Info: DDO Code, TAN, Office Name, and Principal Employer Name.
Contact Info: Mobile numbers and email addresses of the DDO and the In-charge Clerk.

B. Employee Payroll Data (Uploaded by the DDO)

Identity: Employee Name, Employee Code, Designation, and PAN.
Financials: Salary breakdown, allowances, and perquisites.
Exemptions: Investment declarations and proofs (under Section 80C, 80D, etc.).

2. PURPOSE OF DATA PROCESSING

We process this data strictly for the following purposes:

To compute accurate Income Tax liability for employees.
To generate data files required for filing TDS Returns (Form 24Q, 26Q, etc.).

To verify the identity of the DDO for account security and recovery.
To provide technical support and statutory updates.

3. DATA STORAGE AND SECURITY

As a "Data Processor" for government departments, we implement high-level security:

Encryption

All sensitive data (PAN, Salary, DOB) is encrypted using 256-bit SSL encryption both at rest and during transit.

Data Residency

All data is hosted on secure servers located within the territory of India, in compliance with local data sovereignty laws.

Access Control

Access to employee data is restricted to the registered DDO and authorized office staff only.

4. DATA SHARING AND DISCLOSURE

No Commercial Sharing: We do not sell, rent, or trade any personal or payroll data to third-party marketing or insurance firms.

Third-Party Filing

Data is exported only upon the DDO's command for use in third-party software (e.g., ClearTDS, CompuTDS) or sharing with authorized Tax Consultants/CAs.

Legal Requirement

We may disclose information only if required by law or a valid government order (e.g., from the Income Tax Department).

5. DATA RETENTION & DELETION

Retention

We retain data only as long as the DDO's account is active or as required for statutory audit purposes.

User Control

DDOs have the right to edit or delete employee records within the portal.

Purge Policy

Upon formal request for account termination, all associated data will be permanently deleted from our servers within 90 days, subject to legal record-keeping requirements.

6. RIGHTS OF DATA PRINCIPALS

Under the DPDP Act 2023, individuals (employees) have the right to seek correction or erasure of their data. Since the DDO is the primary "Data Fiduciary," employees should approach their respective DDO office for such requests, which we will then facilitate through our platform.

7. CONTACT OUR GRIEVANCE OFFICER

For any privacy concerns or data-related queries, please contact:

Grievance Officer

E KOSH TECH SOLUTIONS

Email: info@ekoshtds.com

Address:

House Number 120, Ward Number 8,
Bodla, District - KABIRDHAM,
Chhattisgarh.

Privacy Policy